Measures of Improving Effectiveness of Data
Owing to the nature of the activities that the organization indulges in, there are certain measures that should be taken into consideration. Integration of these aspects will increase the effectiveness of the enterprise in its operation. This also will help in increasing the confidence that customers have in the institution concerning the state of their data stored. The responsibility of ensuring that these strategies are implemented in the operation of the company lies in the hands of the Chief information officer. Therefore, as the chief information officer to the organization, various vital measures will be considered in order to improve the confidentiality of the data transferred besides ensuring high levels of integrity of the information (Lau & Tse, 2003, p. 90).
Firstly, to make certain that high levels of information confidentiality is attained in the organization, the enterprise will regard introducing access passwords in various systems of storage. The use of passwords will only allow authorized individuals to access the data of the customers within the systems. It will also curb possible alteration of certain vital data of customers hence setting high standards of integrity of the information being transferred. The password systems can be improved through the incorporation of certain biometric attributes of those authorized to use the systems. The fingerprints of the daily users can be captured in the systems to prevent outsiders from accessing these data storage systems. The use of the Internet in the transfer of the information to the customers also poses a number of threats to the state of the data transferred (Das, 2010, p. 230). Among the threats associated with the Internet usage include malwares that will alter the nature of the data and possibility of harking. In response to these threats, installation of a strong anti-virus system that will ensure system protection will be essential. Through the adoption, the employees will have confidence in the nature of the information transferred. The office of the Chief information officer will also consider installation of various firewalls in the systems of the organization. Firewalls curbs infiltration of unwanted information into the data of the organization. The use of this technology will therefore increase the confidentiality of the customers’ information besides improving their integrity.
Consequently, in the introduction of the backup systems for the organization’s information, there will be a need for the organization to put in place economical measures. This consideration will eliminate the company from possible financial distress that in adverse stages can compromise the operations. Upgrading of the storage of the systems will be one of the cost effective measures that will be considered in reducing the operational costs. The cost of acquiring the backup systems will also be ensured through incorporation of expertise in the process. This will reduce the possibilities of procedural mistakes that would be costly to the organization (Bahai & Saltzberg, 1999, p. 309). The institution will constantly deem training programs that will make certain that employees are conversant with the storage activities. These programs will reduce the procedural costs that could be incurred due to negligence and mistakes resulting from employees operations.
The use of information systems will conveniently allow the organization to create a user interface that will effectively allow for communication with the customers. Through the interface, customers will freely inquire about the status of their data hence a lot of confidence and integrity will be promoted (Das, 2010, p. 129). The system will also allow for good relation between the company and the customers.
Bahai, A. R. S., & Saltzberg, B. R. (1999). Multi-carrier digital communications: Theory and applications of OFDM. New York: Kluwer Academic/Plenum.
Das, A. (2010). Digital communication: Principles and system modelling. Heidelberg: Springer.
Lau, F. C. M., & Tse, C. K. (2003). Chaos-based digital communication systems: Operating principles, analysis methods and performance evaluation. Berlin [u.a.: Sprin