Sample Essay on The Importance of IT Planning and Policy

The Importance of IT Planning and Policy

Information technology (IT) planning is critical to the success of all organizations. The reason for this is that information is power, and any success in managing information technology would provide an organization some competitive advantage. Among the key features in IT planning that can lead to such success is to prepare adequately for the future development of information technology. According to Senft, Gallegos and Davis (2013), information and the related IT systems and networks play a critical role in supporting organization activity (p. 485). Therefore, it is evident that IT planning and policy is essential in improving organizational performance, raising citizen participation, inventory management, and even technological innovations. IT planning, as well as policy, is extremely essential in the running day-to-day activities in the organization, as it assists organizations in achieving their objectives.

IT Planning and Policy

IT planning involves several activities that should be undertaken concurrently. These activities include enhancing the planning process in decision-making because all decisions made have an impact on the organization in one way or another. In this case, the planning process in decision-making should be enhanced to ensure the decisions arrived at have the greatest positive impact on the organization and all its key stakeholders. Another activity in IT planning includes enhancing the planning process in IT investments. This activity is geared towards ensuring an organization invests wisely in its IT infrastructure. The third activity in IT planning is concerned with ensuring the planning process itself is more flexible and through. This is essential in addressing emerging challenges and ensuring the process caters for everything that is required to ensure it is successful. The final activity in IT planning is focused on ensuring the achievement of the set strategic goals, which would translate into overall organizational success.

IT policy is crucial in enabling organizations use its IT infrastructure in the most efficient way, while further outlining approaches that would guide the undertaking of the organization’s activities. Most organizations have strived to achieve this through establishing IT departments that are tasked with managing and planning computer systems, networks, and other information-related organizational aspects. Organizations are also increasingly training more employees in IT with the intention of enhancing their knowledge in time management and undertaking costs analysis to improve their operational efficiency. Employees that utilize IT infrastructure have the responsibility of protecting their organization from any interference by outsiders by ensuring that all information critical to the organization’s operations is not exposed to these outsiders, most of whom have malicious intent. The planning tools can also be instrumental in the creation of a common inventory for storing data to enable planners retrieve such data and information more easily to facilitate informed decision-making.

Importance of Having an IT Plan and Policy

Having an IT plan and policy can have numerous benefits to the organizations and all other stakeholders involved. Among the most important benefits includes the enhancement of organizational performance. According to Ho-Chang, Chang, and Prybutok (2014), several studies have provided convincing evidence that firms which have invested in IT have a better performance than their competitors or counterparts because the IT and its other related resources have great potential of creating some competitive advantage. With such knowledge, firms are increasing adopting IT plan and policy to guide their investment in IT in order to enhance their competitiveness.

An IT plan and policy can also be instrumental in enhancing citizen participation in matters or issues affecting them. Since citizens are stakeholders in most, if not all organizations, their participation in policy making processes is often considered essential in enhancing transparency and accountability. For this to be achieved, IT planning has proved critical in ensuring timely dissemination of information to all citizen stakeholders to ensure they participate in policy processes where they give informed opinions and suggestions. With the acknowledgment that traditional approaches to ensuring citizen participation have lost significance, planners are increasingly turning to IT tools, such as social media, visualizations and remote sensing, to engage the public (Cullingworth & Caves, 2014, p. 28).

IT plan and policy is quite essential in ensuring realization of best practice as it provides planners the opportunity to select the most appropriate techniques for completing tasks within specified time. Senft, Gallegos and Davis (2013), emphasize that best practice is essential in the enhancement of efficiency and even the advancement of technology (p. 147). For instance, IT policy has proven effective in enhancing learning environment and processes in learning institutions, such as the establishment of e-libraries that have improved access to learning materials by students and staff members, regardless of time, number of individuals, and even their geographical location.

Technological innovations can also be realized from the adoption of IT planning and policy. The reason for this is that the development and adoption of IT plan and policy enables organizations to set ambitious goals, most of which can only be realized through persistence in innovating new strategies and ideas of attaining the goals when performing organizational tasks. Constant technological innovations normally results in improved overall organizational success and benefits to stakeholders.

Social stability can also be attained through adopting an IT plan and policy. This is because the IT resources provide information that helps people acquire knowledge that is crucial in various spheres of life. For example, IT is being used extensively in the education sector, to improve global communication, and even to spread and preserve cultural traditions for posterity purposes (Randoph & Masters, 2008, p. 113).

Finally, IT planning and policy has been instrumental in the promotion of customer-centered information. This is because IT planning normally encourages organizations to invest in information that adds value to customers as they are the organizations’ most valuable asset or pillar. To achieve this, organizations have strived to establish multiple hardware and software systems that attract customers by offering them much needed information and satisfaction.

Conclusion

            It is evident that IT planning and policy is critical in ensuring that organizations make optimum use of their resources in their daily operations to facilitate overall organizational success. This is because information is power, and the effective use of IT resources is essential in providing organizations significant competitive advantage. Secondly, organizations and corporations have utilized IT planning and policy to enhance their communication processes, attract innovations, bring about social stability, and even raise the overall organizational productivity. Most successful organizations are those that have transformed their operations through investing wisely in IT. Finally, many organizations are increasingly developing and adopting IT planning and policy as a strategy for enhancing their operational efficiency, improving their performances, and adding value to all their stakeholder interests. The future of any organization depends on how well it develops and adopts IT planning and policy during this age of constant advances in information technologies and market demands.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

References

Cullingworth, J. B. & Caves, R. (2014). Planning in the USA: policies, issues, and processes. New York, NY: Routledge.

Ho-Chang, C., Chang E., K., & Prybutok, V. R. (2014). Information Technology Capability and Firm Performance: Contradictory Findings and Their Possible Causes. MIS Quarterly, 38(1), 305-A14.

Randoph, J., & Masters, G. M. (2008). Energy for sustainability: Technology, planning, policy. Washington, DC: Island Press.

Senft, S., Gallegos F., & Davis, A. (2013). Information technology control and audit. Boca Raton, FL: CRC Press.