Sample Risk Analysis Project

Risk Analysis Project

1. Overview of the facility’s operation
2. Services to be Provided

American Military/Public University Arena in Charles Town, West Virginia is a multipurpose facility that will host events in college and professional basketball, football, and hockey. This will be a newly structured arena with a sitting capacity of 65,000.

1. Stakeholders

The project stakeholders include American Military/Public University, who is the project client, Project Manager, Chief financial officer, Operations general manager, and the Human Resources Manager. In order to achieve project objectives within the timeframe, all stakeholders will be required to work in harmony (Plessis 22).

Name	Work area	Stakeholder type (Client, end user)	Impact on/by project, requirements, success criteria
American Military/Public University	Working with the board of directors to oversee running of project.	Project client	Setting strategic directions. Managing risks.
American Military/Public University	Working with the board of directors to oversee running of project.	Project sponsor	Responsible for funding the project.
Victoria Owens	In-charge of daily operations of the project.	Project manager	Responsible for collecting suggestions and feedback for the efficient running of the project.
Williams	Capability building	Operations manager	Co-ordinates workers and management systems.

 

1. Personnel used for Risk Management

During project implementation, it is crucial for the project manager to identify risks that may hinder effective project progress and successful project completion (Schmidt 40). The purpose of risk management is for the identification of all project risks that include WHS risks and giving action suggestions for minimizing the risk occurrence. Risk management includes:

 

Risk Identification

Tracking/ Control

Risk Analysis

Planning

Implementation

 

 

 

By use of risk identification, a project manager will search for potential risks before they become problems. During risk identification, concerns about project progress will be transformed into identifiable risks which can be described and measured. Risks that are identified will be recorded in the risk database.

 

 

1. Matrix

Risk	Likelihood H/M/L	Impact H/M/L	Risk response (Financial and Reduction Treatment)	Responsible
Financial	M	H	Weekly evaluation of project activities and releasing of funds.   Avoiding unnecessary expenditure	Project Manager
Project lagging behind schedule	M	H	Funding of the suppliers in time   Regular evaluation of the project progress	Project Manager
Over-budget	H	M	Reducing unnecessary activities   Sticking to the budget of each activity	Project Manager
Ineffective communication to all stakeholders	L	H	Weekly project evaluation.   Having open discussion sessions for feedback giving	Project Manager
Technical conditions	H	M	Regular evaluation of the facility to ensure effective progress.	Project Manager
Wrong usage of structures	M	H	Offering training   Creating awareness	Project Manager
Ineffective professional staff training	H	M	Outsourcing of expertise to ensure effective training.   Creating awareness	Project Manager
Lack of  crowd management plan	H	H	Provision of an elaborate management plan.   Offering training	Project Manager
Insecurity	M	H	Installing screening machines   Availing trained security staff.	Project Manager
Emergencies	H	H	Availing emergency equipment and training people on safety measures.   Creating awareness	Project Manager

 

 

Risk Matrix Transfer

 

Project expenses are guided by the project budget that contains an estimation of potential expenses to be incurred during project implementation (Percy 13). In order to ensure that the financial risks are covered risk transfer will be done. This will be attained by hiring an independent contractor.

Photos

Figure 1: Layout of the Football Field

 

 

Figure 2: Layout of the Hockey Field

 

 

 

Figure 3: Layout of the Basketball Field

 

1. Narrative Regarding Risk Reduction Procedures
2. Personnel management
3. Personnel Policies

In order to address the concerns of personnel management to ensure safety in the American Military/Public University Arena, policies governing personal conduct will be upheld. Public awareness will be done by the personnel management to ensure that the public is familiarized with management policies. For instance, the public will be made aware that there will be screening of both the participants and the viewers against drug and substance use at the entrance of the facility.

The territory of the American Military/Public University Arena facility will be installed with a fence that allows only specific entrance points to facilitate easy management of the people wishing to enter the facility. In addition, anti-smoking policy will be enforced where specific smoking centres will be set. This will help the personnel management to contain cases of emergencies.

1. Facility’s Sexual Harassment Policy

A number of predisposing factors have been profiled to having significant contributions towards cases of sexual harassment. Over 2000 women and underage girls have reported to be sexually abused in the sports grounds in 2015 across the globe (Truss 50). The American Military/Public University Arena facility has a sexual harassment policy in place where victims are required to report to the law enforcers.  Perpetrators of sexual abuse are then judged in the court of law. This will help enforce order in the facility and help stop sexual assaults meted to females in the sports facility.

2. The Facility’s Emergency Procedures

During construction of the sports facility, emergency structures will be established in accordance with the requirements of the safety regulations. Fire extinguishers will be placed strategically in the facility to enable the personnel management to handle situation in case of fire outbreaks. Additionally, trained personnel should handle incidents of accidents and where people sustain physical injuries. This project will ensure that the facility is well equipped with ambulances to ensure that those whose sustain injuries are evacuated to health facilities effectively. Further, the sports facility will be fitted with indicators that indicate the climate such as temperature and relative humidity.

Physical inspection of the sports facility will be done where the facility’s structures are regularly checked. Additionally, entrance structures, sports equipment such as basketball structures will be checked to ensure that they are in good condition to avoid injuries. Further, tool control and management that includes measuring temperatures, water levels especially in swimming pools, check-ups of sports equipment, and inventory will regularly done. In addition, the public will be sensitized to ensure that noise comply with the established regulatory requirements.

3. Crowd Management Plan

The crowd management plan is aimed at preventing disasters from occurring within the sports facility. Often, cases of crowd being influenced by the minority to engage in destructive behaviors have been noted in football fields across the globe (Schmidt 73). In order to manage the crowd, this project has put in place an elaborate plan that ranges from structural to personnel training.

The public need to be managed mainly because of the fact that every member of the crowd is potential victim of panic in case of emergency within the facility. Consequently, the facility has several exists to ensure that many people can be able to move out of the facility in case of emergency. In addition, crowd awareness has been fully done. The attendants have been informed not to panic but handle any incident within the facility with sobriety. Code of conduct has been placed in a well-viewed place in order to attract attention thus creating awareness.

Conclusion

Proper management of the American Military/Public University Arena facility will help prevent all the risky situations that range from fire outbreaks, physical injuries resulting from accidents and sexual harassment to incidents of physical fight within the facility. Further, in order to manage the risks, the project manager will ensure that the construction of the facility meets the legislation regulations. In addition, to contain natural behavior problems, the personnel management of the sports facility will ensure that viewers are sensitized to moderate the noise. Further, in order to put effective crowd management policies, understanding the psychology of the crowd and the ideology of group dynamics is critical.

 

Works Cited

Percy, Randrup, Emotional Response on Product and Brands. Addison-Wesley Publishing Company. 2014. Print.

Plessis. Project management: A behavioral perspective – principles, practices and cases. Pinelands, South Africa: Pearson Education South Africa. 2012. Print.

Schmidt, Strickland. Client satisfaction surveying: Common measurement tool. Ottawa: The Centre. 2013. Print.

Truss, Mankin. Strategic human resource management. Oxford: Oxford University Press. 2011. Print.